As 2016 business planning gets underway, budget considerations will be a priority. Saving money and increasing efficiencies are always big wins for companies to achieve. One way that you may succeed could come by changing phone systems and going with implementing voice over IP (VoIP) technology instead.
This info from ITToolbox.com provides a simple look to the top five most common services that you should expect from a VoIP-based business phone system.
Feature #1: Call Routing and Forwarding
Call routing and forwarding connects employees in the company no matter what their level or standing is. This is probably the number one must-have feature since it connects everybody wherever they are. This feature in most cases would support forwarding of calls from the office to mobile phones, in the form of voicemail, texts and email. This method removes the need for giving out personal cell numbers or extensions and creates fast secure connections.
Feature #2: Data Integration Linking
Another feature that is high on the list of must-haves is data integration linking. Using data inference methodologies, integration linking integrates CRM (customer relationship management), sales cycle methodology and inventory systems. When choosing this option, it is advantageous to choose a provider who can offer an inbound screen showing the customer’s complete relationship history. A sales associate is better equipped to close a deal when this is visible.
Feature #3: Auto-Attendants and Automated Call Distribution
Auto-attendants and automated call distribution route calls to available agents or standard greetings, options for voicemail or directory services. In a busy call center environment, this is a must when callers do not expect to wait beyond three rings. Enhancements to this system can route calls to specialist technicians faster and with backup options, ensuring that the customer is connected to someone who can help.
Feature #4: Audio and Video Conferencing
Audio and video conferencing has become commonplace for cost-conscious companies. With VoIP, video is easily added to a voice call, enhancing the face-to-face aspect. Add to this the facility of a public Web conference, and this is another shot in the arm for sales since it raises the visibility of the company, while garnering more potential prospects.
Feature #5: Interactive Voice Recognition (IVR)
Interactive voice recognition (IVR) technology supports directory services and automated directory access and call routing. At this stage of maturity, these services have a high degree of accuracy and can route callers to the correct person with fewer errors and faster connections. These services are widely used by government agencies and high-tech companies that wish to leave a good impression.
As the article highlighted, “Apart from the fact that good VoIP systems are relatively inexpensive to install, since they run on existing networks, several features of VoIP are vital enhancements that make a real difference to the bottom line.” We can help you determine the best option for hosted VoIP whether you are at the initial stage of exploration or having difficulties with your current VoIP setup. We’ve created a checklist to help you get started, it’s ready for you to download:Download the checklist